How to Print Only the Comments in Word
If you’ve ever needed to print just the comments from a Word document, you’re in luck. This simple guide will show you how to do it quickly. By the end of this tutorial, you’ll easily access and print the comments separately from the rest of the document. Ready to dive in?
Step by Step Tutorial to Print Only the Comments in Word
Here you’ll find a step-by-step breakdown to print only the comments in Word. It’s easier than you might think!
Step 1: Open the Word Document
First, open the Word document from which you want to print only the comments.
Make sure your document is open before moving on. If it’s stored on your computer, navigate to the file and double-click it to open. If it’s on the cloud, ensure you’re logged in and have the correct permissions.
Step 2: Go to the "Review" Tab
Next, click on the "Review" tab at the top of the Word interface.
The "Review" tab houses all the tools you need for managing comments, tracking changes, and more. It’s the gateway to everything related to document review.
Step 3: Click on "Show Markup"
In the "Review" tab, click the "Show Markup" dropdown menu.
This menu lets you choose what elements of your document you want to see. You can toggle comments, insertions, formatting changes, and more. For now, ensure "Comments" is checked.
Step 4: Select "Comments" Only
Ensure that only "Comments" are checked in the "Show Markup" dropdown.
Uncheck other elements like "Insertions and Deletions" or "Formatting." This will isolate the comments from the rest of the tracked changes.
Step 5: Go to "File" and Select "Print"
Click on the "File" tab and select "Print" from the menu options.
This will bring up the print settings. Make sure you don’t rush through this step; proper configuration here is crucial for printing only the comments.
Step 6: Change Print Settings to "List of Markup"
In the Print settings, change the option from "Print All Pages" to "List of Markup."
This setting ensures that only the comments will be printed, rather than the entire document.
Step 7: Click "Print"
Finally, click the "Print" button to print your comments.
Your printer should start printing all comments listed in your document. Make sure your printer is connected and has enough paper.
Once you’ve completed these steps, only the comments from your Word document will be printed. This can be extremely useful for review purposes or when you need a tangible copy for meetings or discussions.
Tips for Printing Only the Comments in Word
- Double-Check "Show Markup" Settings: Make sure only "Comments" are checked to avoid printing other tracked changes.
- Preview Before Printing: Always preview your print job to ensure only the comments appear.
- Use Updated Software: Ensure you are using the latest version of Word for best results.
- Printer Settings: Check your printer settings to make sure they align with what you need.
- Save as PDF First: Consider saving the document as a PDF with comments and then printing the PDF to avoid any software quirks.
Frequently Asked Questions
How do I isolate comments in Word?
Open your document, go to the "Review" tab, click "Show Markup," and check only "Comments."
Can I print comments from a shared document?
Yes, the steps are the same. Ensure you have access to the document and follow the tutorial.
What if my comments don’t show in the print preview?
Double-check the "Show Markup" settings to ensure only "Comments" are checked and revisit the print settings.
Will this method work with older versions of Word?
Yes, but the steps may slightly vary. Always consult your version’s help guide for specifics.
Can I print comments in a different color?
Comments will print in the color they appear in Word. Change the comment color in Word settings if needed.
Summary
- Open the Word document.
- Go to the "Review" tab.
- Click on "Show Markup."
- Select "Comments" only.
- Go to "File" and select "Print."
- Change print settings to "List of Markup."
- Click "Print."
Conclusion
Printing only the comments in Word can be a real time-saver, especially when you need to focus on feedback without the clutter of the entire document. With just a few clicks, you can isolate and print your comments, making it easier to review and discuss. Remember to double-check your settings and preview your print job to ensure everything looks right.
Whether you’re a student needing to review peer feedback or a professional preparing for a meeting, knowing how to print only the comments in Word is a handy skill. You can also save the comment list as a PDF if you need a digital copy. Ready to give it a try? Follow these steps and make your document review process smoother and more efficient!