How to Print with Speaker’s Notes in Powerpoint: A Step-by-Step Guide


Michael Collins

Printing with speaker’s notes in PowerPoint can be a bit tricky if you’ve never done it before. But don’t worry, it’s actually pretty straightforward once you know the steps. Basically, you’ll need to go to the ‘Print’ menu, choose the ‘Full Page Slides’ dropdown, and select ‘Notes Pages’ to print your slides with the accompanying speaker’s notes.

Step by Step Tutorial: How to Print with Speaker’s Notes in PowerPoint

Before we dive into the steps, let’s clarify what we’re aiming for. We want to print out our PowerPoint slides alongside their corresponding speaker’s notes, which are those helpful little reminders or additional details you’ve added to each slide. This is super useful for presentations, meetings, or just to have a hard copy of your notes to review.

Step 1: Open your PowerPoint presentation

Open the PowerPoint presentation that contains the speaker’s notes you want to print.

Once your presentation is open, you’ll see all your slides on the left-hand side and your notes at the bottom of the screen. Make sure all your notes are there and ready to go.

Step 2: Go to the ‘File’ menu

Click on ‘File’ in the top-left corner of PowerPoint to open the menu.

The ‘File’ menu is where you can find all the options for saving, opening, and, of course, printing your presentations.

Step 3: Click on ‘Print’

Select ‘Print’ from the menu to open the print settings.

In the print settings, you’ll find a bunch of options for how your slides will be printed, like which printer to use and how many copies you want.

Step 4: Choose ‘Notes Pages’ from the ‘Print Layout’ options

In the ‘Print Layout’ section, click on the dropdown menu that usually says ‘Full Page Slides’ and select ‘Notes Pages’.

This option will format your printout to include each slide at the top of the page with its speaker’s notes directly below.

Step 5: Adjust any other print settings as needed

Set the number of copies, color options, and any other settings you might need.

If you’re printing multiple copies for a meeting or class, now’s the time to adjust those settings. You can also choose between color or grayscale, depending on what you need.

Step 6: Click ‘Print’

After making sure all your settings are correct, hit the ‘Print’ button to start the printing process.

Once you click ‘Print’, your printer will start creating your hard copies. Just wait a bit, and you’ll have your PowerPoint slides with speaker’s notes in hand!

After completing these steps, you’ll have a physical copy of your PowerPoint slides and speaker’s notes. This can be immensely helpful when presenting, as you can refer to your notes while still maintaining eye contact with your audience.

Tips: How to Print with Speaker’s Notes in PowerPoint

  • Always preview your printout before printing to save paper and ensure everything looks right.
  • If you have long notes, make sure they don’t get cut off by adjusting the font size in the notes section before printing.
  • Consider printing multiple slides on one page if you’re trying to save paper and don’t need large images.
  • Use the ‘Print Selection’ option if you only need to print a few slides with notes, rather than the whole presentation.
  • Remember that you can also save your slides and notes as a PDF if you want a digital copy.

Frequently Asked Questions

Can I print speaker’s notes without the slides?

Yes, you can print just the speaker’s notes by copying them into a Word document and printing from there.

Can I change the size of the notes on the printed page?

You can adjust the font size in the notes section before printing, which will affect how they appear on the printed page.

Can I print in ‘Outline View’ with speaker’s notes?

No, the ‘Outline View’ only prints the titles and main text of each slide, not the speaker’s notes.

What if my notes are too long to fit on the page?

Try to summarize or condense your notes, or use a smaller font size, so they fit on the printed page.

Can I save my slides and notes as a PDF instead of printing?

Yes, you can select ‘Save as PDF’ in the Print menu to save a digital copy that includes your slides and notes.


  1. Open your PowerPoint presentation.
  2. Go to the ‘File’ menu.
  3. Click on ‘Print’.
  4. Choose ‘Notes Pages’ from the ‘Print Layout’ options.
  5. Adjust other print settings as needed.
  6. Click ‘Print’.


Now that you know how to print with speaker’s notes in PowerPoint, you’re all set to tackle your next presentation with confidence. Remember, your speaker’s notes are like a secret weapon—they’re there to support you and ensure you deliver your presentation flawlessly. By printing them out alongside your slides, you’ll have a handy reference that’ll help keep you on track without the audience ever knowing. Plus, it’s a great way to prepare in case of unexpected technical glitches—after all, technology can be fickle, and it’s always good to have a backup plan.

And hey, if you’re feeling eco-friendly, consider saving your slides and notes as a PDF. You’ll save a tree or two and still have all your notes at your fingertips, whether you’re presenting from a laptop, tablet, or even your phone. Either way, PowerPoint offers the flexibility you need to present like a pro.

Whether you’re teaching a class, leading a meeting, or giving a keynote address, knowing how to print with speaker’s notes in PowerPoint is a valuable skill that’ll help you communicate more effectively. So go ahead, give it a try, and watch your presentations go from good to great!