How to Print on Mac: A Step-by-Step Guide for Beginners


Michael Collins

Printing documents or images on a Mac can be done in just a few simple steps. Whether you’re a student, professional, or just someone who needs to print a recipe or concert tickets, you’ll find that printing from a Mac is a breeze. Here’s a quick overview of how to do it: open the file you want to print, click on ‘File’, then ‘Print’, select your printer, set your preferences, and hit ‘Print’. Now, let’s dive into the details.

Step by Step Tutorial on How to Print on Mac

Before you start, make sure your printer is connected to your Mac, either via USB or over a network. The following steps will guide you through the printing process on your Mac with ease.

Step 1: Open the file you want to print

Find and open the document or image you want to print on your Mac.

Opening the file you want to print is the first step. This could be a Word document, a PDF, an image, or any other type of file that is printable. Make sure it is open and ready to go.

Step 2: Click on ‘File’ in the menu bar

Navigate to the top of your screen and click on ‘File’, which is found in the menu bar.

After opening your file, you’ll need to click on ‘File’ in the menu bar at the top of your screen. This will open a dropdown menu where you’ll find the ‘Print’ option.

Step 3: Select ‘Print’ from the dropdown menu

In the dropdown menu that appears after clicking ‘File’, select ‘Print’, or press Command + P on your keyboard as a shortcut.

Selecting ‘Print’ will open the print dialogue box where you can select various options for your print job, such as the printer you want to use and the number of copies.

Step 4: Choose your printer

In the print dialogue box, choose the printer you want to use from the list of available printers.

If you have more than one printer connected, make sure to select the correct one. If your printer isn’t showing up, it may not be connected properly, or you may need to add it by going to your system preferences.

Step 5: Set your printing preferences

In the same dialogue box, set your preferences for how you want your document or image to be printed. This could include the number of copies, which pages to print, and layout options.

Here is where you can get specific about your print job. Need it in color or black and white? Double-sided? Multiple pages per sheet? This is the time to choose those settings.

Step 6: Click ‘Print’

After setting your preferences, click the ‘Print’ button to send your document or image to the printer.

Once you click ‘Print’, your Mac will send the information to the printer and your document or image will begin printing. Make sure your printer is turned on and has paper and enough ink or toner.

After completing these steps, your document or image will print out from your chosen printer. You can pick it up and check that it has printed correctly. If there are any issues, you might need to check your printer’s ink levels or troubleshoot any connection problems.

Tips for Printing on Mac

  • Make sure your printer is compatible with your Mac and that you have the latest drivers installed.
  • Use the print preview option to see how your document will look before printing.
  • If printing images, use high-quality paper for the best results.
  • Double-check your print settings, especially if printing important documents.
  • Learn keyboard shortcuts like Command + P for faster access to the print dialogue.

Frequently Asked Questions

How do I add a new printer to my Mac?

To add a new printer, go to System Preferences > Printers & Scanners, click the ‘+’ button, and follow the on-screen instructions.

Can I print wirelessly from my Mac?

Yes, if you have a wireless printer, you can print wirelessly. Make sure your printer is connected to the same Wi-Fi network as your Mac.

What should I do if my printer isn’t showing up on my Mac?

Check that the printer is properly connected, turned on, and that you have the correct drivers installed. You may also need to add it manually through System Preferences.

How do I print double-sided on a Mac?

In the print dialogue box, look for an option that says ‘Two-Sided’ or ‘Duplex’ and select it before printing.

Can I cancel a print job on my Mac?

Yes, you can cancel a print job by clicking on the printer icon in the Dock, selecting the job, and clicking ‘Delete’.


  1. Open the file you want to print.
  2. Click on ‘File’ in the menu bar.
  3. Select ‘Print’ from the dropdown menu.
  4. Choose your printer.
  5. Set your printing preferences.
  6. Click ‘Print’.


Printing on a Mac is a straightforward process once you get the hang of it. With a few clicks, you can have your documents, images, or other files printed and ready to go. Whether you’re printing a project for school, a report for work, or just a cherished photo, the convenience of being able to do so from your Mac can’t be overstated. Remember to make sure your printer is set up correctly and that you’ve selected the right settings for your print job. And don’t forget to keep an eye on your ink or toner levels – nobody likes a half-printed document! Happy printing!