Inserting a comment in Word is straightforward. All you need to do is highlight the text you want to comment on, go to the ‘Review’ tab, and click on ‘New Comment.’ Then, simply type your comment in the margin that appears. It’s a great way to give feedback or note important information in a document.
Step by Step Tutorial: How to Insert Comment in Word
Before we dive into the steps, let’s clarify what we’ll achieve. By the end of these steps, you will know how to add your thoughts or feedback to a Word document without altering the original content. This can be especially helpful when collaborating with others.
Step 1: Highlight the text
Select the text you want to comment on by clicking and dragging your cursor over it.
Highlighting the text ensures that anyone reading the comment knows exactly which part of the document it refers to. It’s like pointing at something when you’re talking; it helps to focus the attention.
Step 2: Click on the ‘Review’ tab
Navigate to the ‘Review’ tab at the top of the Word document.
The ‘Review’ tab is where all the collaboration tools are found in Word, including ‘Track Changes’, ‘Compare’, and ‘New Comment’. It’s your go-to spot for anything related to document feedback.
Step 3: Click on ‘New Comment’
After selecting ‘Review’, click on ‘New Comment’ in the toolbar.
By clicking ‘New Comment,’ a comment bubble will appear in the document’s margin. This is where you’ll type out your note or feedback.
Step 4: Type your comment
Type your comment in the space provided in the margin.
The comment bubble will expand as you type, so don’t worry about running out of space. Feel free to write as much or as little as you need to convey your message.
After you’ve completed these steps, your comment will be visible to anyone who views the document. If they’re using Word’s ‘Reviewing Pane,’ they’ll also be able to see a list of all comments in the document.
Tips: How to Insert Comment in Word
- Always make sure you’re commenting on the right version of the document to avoid confusion.
- Use clear and concise language in your comments to ensure they are easily understood.
- If you’re working in a collaborative document, consider using @mentions in your comments to notify specific people.
- Remember that you can edit or delete your comments at any time if you need to revise your feedback.
- If you’re finished with a comment or the suggestion has been addressed, you can mark it as ‘Resolved’ to keep the document tidy.
Frequently Asked Questions
How can I view all comments in a Word document?
You can view all comments by clicking on the ‘Reviewing Pane’ button in the ‘Review’ tab, which will display a list of all comments on the side of your document.
Can I reply to a comment in Word?
Yes, you can reply to comments by clicking on the ‘Reply’ button within the comment bubble.
How can I delete a comment in Word?
To delete a comment, simply right-click on the comment and select ‘Delete Comment’ from the context menu.
Can I print a Word document with comments included?
Yes, when printing, choose to print ‘Document showing markup’ to include comments in your printout.
Is it possible to add comments in Word Online?
Yes, the process is similar to the desktop version. Highlight the text, go to ‘Review,’ and click on ‘New Comment.’
Summary
- Highlight the text
- Click on the ‘Review’ tab
- Click on ‘New Comment’
- Type your comment
Conclusion
Adding comments in Word is a breeze once you know how, isn’t it? It’s an invaluable feature for collaborating on documents, providing feedback, or simply making notes for yourself. Remember, comments don’t change the actual text of your document, so you can use them freely without worry. Practice these steps a couple of times, and you’ll be a commenting pro in no time. If you ever need a refresher, just come back to this article. Happy commenting!