How to Use Double Spacing in Microsoft Word: A Step-by-Step Guide


Michael Collins

Double spacing in Microsoft Word is a handy formatting option that can make your document easier to read and more professional-looking. To double-space your document, you need to change the line spacing options in the Paragraph settings. It’s a simple process that can be done in a few clicks. Let’s get into the details of how to do it.

Step by Step Tutorial on How to Use Double Spacing in Microsoft Word

Before we dive into the steps, let’s clarify what we’re about to do. Double spacing will increase the space between each line of text in your document. This is particularly useful for essays, reports, and other documents where readability is essential.

Step 1: Open the Paragraph settings

First, select the text you want to double-space. If you want to double-space the entire document, press Ctrl+A (Cmd+A on Mac) to select all the text.

Once you’ve selected the text, right-click on it and choose ‘Paragraph’ from the context menu. This will open the Paragraph settings dialog box.

Step 2: Change the Line Spacing options

In the Paragraph settings dialog box, look for the ‘Line spacing’ dropdown menu. Click on it and select ‘Double’ from the list of options.

After selecting ‘Double’, click ‘OK’ at the bottom of the dialog box to apply the changes.

Once you complete these steps, your selected text will be double spaced. The change will be visible immediately, and you’ll notice that your document looks more spread out and easier to read.

Tips for Using Double Spacing in Microsoft Word

  • If you’re working on a document that requires specific formatting, such as APA or MLA style, double spacing might be a requirement. Check the guidelines to make sure you’re following the correct formatting.
  • Use keyboard shortcuts to quickly double-space your text. After selecting your text, press Ctrl+2 (Cmd+2 on Mac) to apply double spacing without opening the Paragraph settings.
  • Remember that double spacing will increase the length of your document. Keep this in mind if you have page number restrictions.
  • Double spacing is not just for the body of your text. Consider applying it to your bibliography or references section to improve readability.
  • If you’re collaborating on a document, double spacing can provide more room for comments and edits from your peers.

Frequently Asked Questions

What is double spacing?

Double spacing refers to the amount of space between lines of text. When you double-space a document, you increase the vertical distance between each line, making it easier to read and edit.

Can I apply double spacing to only part of my document?

Absolutely! Just select the portion of text you want to double-space, and follow the same steps.

Will double spacing affect how my document prints?

Yes, double spacing will affect the printed version of your document, as it will take up more space on the page.

Can I change back to single spacing after applying double spacing?

Certainly! Just go back into the Paragraph settings and choose ‘Single’ from the Line spacing dropdown menu.

Is double spacing the same as pressing ‘Enter’ twice after each line?

No, double spacing is a formatting option that applies consistent spacing between lines. Pressing ‘Enter’ twice creates a new paragraph, which is different from double spacing.


  1. Open the Paragraph settings by right-clicking on the selected text.
  2. Change the Line Spacing options to ‘Double’ in the Paragraph settings dialog box.


Double spacing in Microsoft Word is a breeze once you know where to look. Whether you’re typing up an essay, drafting a report, or just want to make your document easier on the eyes, mastering this formatting tool is a must. Not only does it make your document more legible, but it also aligns with many academic and professional formatting standards. Plus, with a few handy tips and shortcuts, you can streamline the process even further.

Remember, the key to successful formatting is consistency. By applying double spacing correctly, you can ensure that your document maintains a polished and professional appearance from start to finish. Now that you know how to use double spacing, why not experiment with other formatting options in Microsoft Word to elevate your document’s presentation? Happy typing!