How to Share Calendar on iPhone: A Step-by-Step Guide


Michael Collins

Sharing your calendar on an iPhone is a breeze, and it can be super helpful when planning events with family and friends. All you need to do is follow a few simple steps to give others access to your schedule. It’s a great way to stay organized and make sure everyone is on the same page. Let’s get started!

Step by Step Tutorial: How to Share Calendar on iPhone

Before we dive into the steps, let’s talk about what you’ll achieve by the end of this tutorial. Sharing your calendar will allow others to view your events and appointments, and if you choose, they can even edit them. It’s perfect for coordinating plans or keeping your team in sync.

Step 1: Open the Calendar App

Open the Calendar app on your iPhone.

The Calendar app is where all your events and appointments are stored. It’s the first place you need to go when you’re looking to share your schedule with someone else.

Step 2: Select the Calendar to Share

Tap on ‘Calendars’ at the bottom of the screen and choose the calendar you want to share.

You might have multiple calendars for different aspects of your life like work, personal, or school. Make sure you select the one you actually want to share.

Step 3: Tap the ‘Info’ Button

Next to the calendar, you’ll see an ‘i’ in a circle. Tap on that to get to the calendar settings.

The ‘Info’ button will take you to a screen where you can see all the details about that specific calendar.

Step 4: Add the Person You Want to Share With

Under the ‘Shared With’ section, tap on ‘Add Person’ and enter their email address.

You can share your calendar with anyone who has an email address. They don’t even need to be using an iPhone—they can access it from any device.

Step 5: Set Permissions

Decide if you want the person to only view your calendar or also be able to make changes.

If you’re sharing your calendar with a coworker, you might want them to be able to add meetings. But if it’s a family calendar, maybe viewing is enough.

Step 6: Send the Invitation

Once you have entered the person’s email and set their permissions, tap ‘Add’ and then ‘Done’. An invitation will be sent to them.

They will receive an email with a link to view your calendar. Once they accept it, they’ll be able to see your events according to the permissions you set.

After completing these steps, the person you invited will receive an email notification. They’ll need to accept the invite to start seeing your calendar. If they have an iPhone, it will automatically show up in their Calendar app. If not, they can still view it through a web browser.

Tips: Making the Most of Sharing Your Calendar on iPhone

  • Always double-check the email address before sending an invitation to share your calendar.
  • Consider creating a separate calendar for sharing purposes if you have private events you don’t want others to see.
  • If you change your mind, you can stop sharing your calendar at any time by following similar steps and removing the person.
  • You can share your calendar with multiple people—just repeat the process for each new person.
  • If someone isn’t seeing updates to your calendar, make sure they have a strong internet connection and that you’ve set the correct permissions.

Frequently Asked Questions

Can I share my calendar with someone who doesn’t have an iPhone?

Yes, you can share your calendar with anyone who has an email address, regardless of the device they use.

What if I want to stop sharing my calendar?

You can stop sharing your calendar by going back into the ‘Info’ section and removing the person from the ‘Shared With’ list.

Can I share my calendar with a group?

Absolutely! You can share your calendar with multiple people—just add their email addresses one by one.

Will the person I share my calendar with see my past events?

They will only see events from the time you share the calendar with them going forward, not past events.

What happens if the person I shared my calendar with didn’t receive the invitation?

Ask them to check their spam or junk folder. If they still can’t find it, try removing their email and adding it again.


  1. Open the Calendar app.
  2. Select the calendar you want to share.
  3. Tap the ‘Info’ button.
  4. Add the person’s email address.
  5. Set the permissions for the person.
  6. Send the invitation.


Sharing your calendar on an iPhone is a feature that can significantly improve communication and scheduling amongst friends, family, and colleagues. With just a few taps, you can give others a peek into your availability and streamline the process of planning events. By following the simple steps outlined in this article, you’ll be sharing your calendar like a pro in no time. Just remember to set the right permissions and double-check those email addresses! And if you’re ever in doubt or run into issues, the frequently asked questions section is a great resource. Whether for personal or professional use, sharing your calendar on an iPhone is a useful tool that can help keep everyone in sync. So go ahead, share your calendar, and make coordinating plans a breeze.