How to Send a File Bigger Than 25 MB in Outlook
Sending large files through Outlook can be tricky since there’s a 25 MB limit on attachments. But don’t worry, we’ve got you covered. By using cloud storage services like OneDrive, Google Drive, or Dropbox, you can easily send files that exceed this limit. You’ll just upload your file to one of these services and share a link via Outlook. It’s simple and effective!
How to Send a File Bigger Than 25 MB in Outlook
In this section, we’ll walk you through the steps to send a file larger than 25 MB using cloud storage. Follow these clear and concise steps to share your large files without any hassle.
Step 1: Upload Your File to a Cloud Storage Service
The first step is to upload your file to a cloud storage service like OneDrive, Google Drive, or Dropbox.
Choose your preferred cloud storage service and create an account if you don’t already have one. Upload your large file by dragging it into the cloud storage or using the upload button. This process may take a few minutes, depending on your file size and internet speed.
Step 2: Get a Shareable Link
Once your file is uploaded, you’ll need to generate a shareable link.
Find the file in your cloud storage account and look for an option to share or get a link. Click on it, and you’ll be provided with a URL that you can copy. Make sure the link settings allow the recipient to view the file.
Step 3: Open Outlook
Now, open your Outlook email client to prepare for sending your email.
Launch Outlook and sign in with your email credentials. Make sure you have a good internet connection to avoid any interruptions during this process.
Step 4: Compose a New Email
Next, compose a new email as you normally would.
Click on the "New Email" button. Fill in the recipient’s email address, subject line, and body of the email. You can write a short message explaining that the file is too large to attach and that you’ve provided a link for easy access.
Step 5: Insert the Shareable Link
Finally, insert the shareable link into your email.
Paste the copied link into the email body. You can also make it clickable by highlighting the text, right-clicking, and selecting "Insert Hyperlink," then pasting the link in the dialog box that appears. This makes it easier for your recipient to access the file.
After these steps, your email is ready to be sent with a link to the large file. The recipient will be able to click the link and download the file from your cloud storage.
Tips for Sending a File Bigger Than 25 MB in Outlook
- Use Trusted Cloud Services: Stick with reputable services like OneDrive, Google Drive, or Dropbox to ensure the security of your files.
- Check Link Permissions: Make sure the recipient has the right permissions to view or download the file.
- Compress Files: Before uploading, consider compressing your file to reduce its size.
- Notify Recipients: Inform your recipients in the email that the file is being shared via a link for their convenience.
- Keep Backup Copies: Always keep a backup of your files in case something goes wrong with the upload or sharing process.
Frequently Asked Questions
Why can’t I just attach the file?
Outlook has a 25 MB limit on email attachments, so files larger than that need to be shared via a link.
Is there a file size limit for cloud storage services?
Most cloud storage services have generous limits, often up to several gigabytes per file, making them ideal for large file transfers.
Will the recipient need a cloud storage account to access the file?
No, as long as you set the link permissions correctly, anyone with the link can access the file without needing an account.
Are there any security concerns with using cloud storage links?
If you use reputable services and set appropriate permissions, your files should be secure. Always use strong passwords and enable two-factor authentication for extra security.
Can I send multiple large files this way?
Yes, you can upload multiple files to your cloud storage and share a single link to a folder containing all the files.
Summary
- Upload your file to a cloud storage service.
- Get a shareable link.
- Open Outlook.
- Compose a new email.
- Insert the shareable link.
Conclusion
Sending a file bigger than 25 MB in Outlook doesn’t have to be a daunting task. By leveraging cloud storage services, you can easily bypass the attachment size limit and ensure your files reach their destination safely. The process involves uploading your file to a cloud service, generating a shareable link, and including that link in your Outlook email. It’s straightforward and efficient.
Remember, always use trusted cloud storage services and set the proper permissions for your links. This not only keeps your files secure but also ensures a smooth experience for your recipients.
Now that you know how to handle large files in Outlook, you can share your important documents, videos, or presentations without worrying about size restrictions. Give it a try, and you’ll see how easy it is to overcome this common email limitation. Happy sharing!