How to Save PowerPoint as PDF with Notes: A Step-by-Step Guide


Michael Collins

Saving a PowerPoint presentation as a PDF with notes is a straightforward process that allows you to share your presentation with others while including your valuable notes. This can be particularly useful for educators, presenters, or anyone wanting to provide additional context to their slides. After reading the brief explanation below, you’ll know exactly how to get this done.

Step by Step Tutorial: How to Save PowerPoint as PDF with Notes

Before we dive into the step-by-step process, let’s understand what we’re aiming for. Saving your PowerPoint as a PDF with notes means that you’ll have a file that’s easy to share and read on almost any device, and your audience will be able to see your speaker notes right alongside your slides. It’s like giving them a peek into your thought process and preparation!

Step 1: Open Your PowerPoint Presentation

Open the PowerPoint presentation you want to save as a PDF.

This is your starting point. Make sure you’ve saved all your changes and your notes are exactly how you want them to appear in the PDF.

Step 2: Click on ‘File’

Click on ‘File’ in the top-left corner of PowerPoint.

This will open a menu with various options for managing your PowerPoint file.

Step 3: Select ‘Save As’

In the ‘File’ menu, choose the ‘Save As’ option.

This allows you to save your current PowerPoint presentation in a different format, which is exactly what we’re aiming to do here.

Step 4: Choose Your File Destination

Select where you want to save your new PDF file.

This could be on your local computer, a flash drive, or a cloud service like OneDrive or Google Drive.

Step 5: Select ‘PDF’ from the ‘Save as type’ Dropdown Menu

In the ‘Save As’ dialog box, click the dropdown menu next to ‘Save as type’ and choose ‘PDF’.

By selecting ‘PDF’, you’re telling PowerPoint the format you want your presentation saved in.

Step 6: Click on ‘Options’

Before saving, click on ‘Options’ to customize your PDF output.

This is where you’ll be able to include your notes in the PDF file.

Step 7: Select ‘Notes Pages’ under ‘Publish what’

In the ‘Options’ dialog box, find the ‘Publish what’ section and select ‘Notes Pages’.

This ensures that your notes will be included on each page of your PDF.

Step 8: Click ‘OK’ and then ‘Save’

After selecting ‘Notes Pages’, click ‘OK’ to close the ‘Options’ dialog box, and then hit ‘Save’.

Your PowerPoint presentation will now be saved as a PDF, complete with all your notes.

After completing these steps, you’ll have a PDF copy of your PowerPoint presentation with your notes included on each page. This can be easily shared via email, uploaded to a website, or printed out for reference during your presentation.

Tips for Saving PowerPoint as PDF with Notes

  • Ensure all your notes are concise and relevant, as they will be visible in the PDF.
  • Preview your PDF to make sure the formatting looks correct before sharing it with others.
  • Consider the privacy of your notes; remove any sensitive information you don’t want to share publicly.
  • Use bullet points or numbered lists in your notes for clarity and ease of reading.
  • Keep your original PowerPoint file saved in case you need to make edits or updates in the future.

Frequently Asked Questions

What if my notes are too long to fit on the page?

If your notes are too lengthy, they may be cut off in the PDF. Try to summarize your points or continue your notes on subsequent slides.

Can I save specific slides as a PDF with notes, instead of the entire presentation?

Yes, within the ‘Options’ dialog box, you can specify which slides you want to save as a PDF with notes.

Will animations and transitions be saved in the PDF?

No, animations and transitions do not carry over to the PDF format. Only the static content and notes will be included.

Can I password protect my PDF with notes?

Yes, within the ‘Options’ dialog box, you can set a password to protect your PDF file.

Will the PDF with notes maintain the same layout as my PowerPoint presentation?

The layout might change slightly depending on the length and formatting of your notes. It’s important to preview the PDF to ensure everything looks as expected.


  1. Open your PowerPoint presentation.
  2. Click on ‘File’.
  3. Select ‘Save As’.
  4. Choose your file destination.
  5. Select ‘PDF’ from the ‘Save as type’ dropdown menu.
  6. Click on ‘Options’.
  7. Select ‘Notes Pages’ under ‘Publish what’.
  8. Click ‘OK’ and then ‘Save’.


Mastering the process of saving a PowerPoint as a PDF with notes can significantly enhance how you share and present information. It’s a fantastic way to provide your audience with a more in-depth understanding of your material, ensuring they have access to your insights and annotations. With the steps outlined above, you can seamlessly convert your presentations into informative PDF documents that serve as a valuable resource for your viewers. Whether you’re a teacher, a student, or a professional, this skill is an essential addition to your digital toolkit.

Remember, the key to a successful PDF conversion is attention to detail—make sure your notes are crisp, and your slides are well-organized. Keep your audience in mind and tailor the notes to add value to your presentation. And now that you know how to save PowerPoint as PDF with notes, why not give it a try? Your presentations are about to get a whole lot more impactful. Happy presenting!