How to Print PowerPoint with Comments: Easy Steps to Follow


Michael Collins

Printing a PowerPoint presentation with comments included can be a lifesaver, especially when you need to review the feedback or share it with others. Let’s get right into it, shall we?

Step by Step Tutorial: How to Print PowerPoint with Comments

Before we start clicking buttons, it’s important to understand what we’re trying to achieve. By the end of these steps, you’ll have a printed copy of your PowerPoint slides along with all the comments made on them. This can be incredibly useful for meetings, revisions, or documentation purposes.

Step 1: Open your PowerPoint presentation

Open the PowerPoint presentation that contains the comments you want to print.

This might seem like a no-brainer, but ensure that all the comments you need are in the presentation. Sometimes comments can be hidden or accidentally deleted, so take a moment to double-check.

Step 2: Click on ‘File’

Click on the ‘File’ tab located in the top-left corner of your PowerPoint window.

The ‘File’ tab is your gateway to all the behind-the-scenes settings and options in PowerPoint. It’s the first stop on our journey to printing perfection.

Step 3: Select ‘Print’

From the menu that appears, select ‘Print’.

When you choose ‘Print’, you’re telling PowerPoint that you’re ready to take your digital masterpiece into the physical world. It’s an exciting moment!

Step 4: Find ‘Print All Slides’ dropdown

Under the ‘Settings’ section, find the ‘Print All Slides’ dropdown.

This dropdown is crucial because it holds the key to including those all-important comments.

Step 5: Choose ‘Print Comments and Ink Markup’

From the dropdown, choose ‘Print Comments and Ink Markup’.

By selecting this option, you ensure that not a single comment is left behind. It’s like giving a voice to all those helpful (or not-so-helpful) suggestions.

After you complete these steps, your printer will whir to life, and out will come your PowerPoint slides along with all the comments neatly presented. It’s almost magical, isn’t it?

Tips: How to Print PowerPoint with Comments

  • Always preview your print to make sure that all comments are visible and where you want them on the page.
  • Consider the layout of your slides. Some layouts may not leave enough room for comments to be printed clearly.
  • Check the ink levels in your printer before printing. You don’t want to run out halfway through.
  • If you have a lot of comments, consider printing a few slides at a time to ensure everything is accurate.
  • Remember that you can also save your presentation with comments as a PDF if you’d prefer to keep it digital.

Frequently Asked Questions

Can I print comments from PowerPoint online?

Yes, you can print comments from the online version of PowerPoint. Just follow the same steps as you would in the desktop application.

What if my comments don’t print?

If your comments don’t print, go back and make sure that ‘Print Comments and Ink Markup’ is selected. It’s easy to miss a step!

Can I choose which comments to print?

Unfortunately, PowerPoint doesn’t let you pick and choose which comments to print. It’s all or nothing.

Will my comments print in color?

Yes, if your printer supports color printing and you have color ink, your comments will print in color.

Can I print a PowerPoint presentation with comments to PDF?

Absolutely! Instead of selecting a printer, choose ‘Save as PDF’ in the print menu. Your comments will be included in the PDF.


  1. Open the PowerPoint presentation.
  2. Click ‘File’.
  3. Select ‘Print’.
  4. Find ‘Print All Slides’ dropdown.
  5. Choose ‘Print Comments and Ink Markup’.


Well, there you have it! You’re now an expert on how to print PowerPoint with comments. Remember, comments can be incredibly insightful, offering perspectives and ideas that can elevate your presentation to new heights. By printing them out, you give yourself a tangible record of all the feedback, which can be invaluable during revision processes or group discussions. Use this newfound knowledge to empower yourself and others, ensuring that every voice is heard, and no comment is ever left behind. Keep experimenting with PowerPoint’s features, and you’ll find even more ways to make your presentations shine. Happy printing!