How to Print Avery Labels in Word: A Step-by-Step Guide


Michael Collins

Printing Avery labels in Word is a simple process that can be done in just a few steps. You’ll need to have Microsoft Word installed on your computer and a sheet of Avery labels on hand. Once you’re ready, you can create and print professional-looking labels for any purpose, from mailing to organization.

Step by Step Tutorial: How to Print Avery Labels in Word

Before we dive into the steps, let’s understand what we’re aiming for. Printing Avery labels in Word involves selecting the right template for your labels, inputting your information, and printing them out. This can be used for address labels, name tags, or any other label type you have.

Step 1: Open Microsoft Word

Open Microsoft Word on your computer to get started.

Microsoft Word is the software you’ll use to create your labels. If you don’t have it installed, you can purchase it or use the online version if you have a Microsoft account.

Step 2: Click on ‘Mailings’

Once Word is open, click on the ‘Mailings’ tab at the top of the page.

The ‘Mailings’ tab is where you’ll find all the options you need for creating labels, envelopes, and other mail-related documents.

Step 3: Select ‘Labels’

In the ‘Mailings’ menu, select the ‘Labels’ option.

This will open a new window where you can choose your label options and input your information.

Step 4: Choose ‘Options’

In the ‘Labels’ window, click the ‘Options’ button.

This will allow you to select the type of Avery labels you have, ensuring that the formatting will be correct when you print.

Step 5: Select Avery Label Product

In the ‘Label Options’ window, choose ‘Avery US Letter’ from the ‘Label vendors’ drop-down menu, then select the product number that matches your labels.

Avery has many different types of labels, so make sure you choose the product number that matches the labels you’re using. This number can be found on the label packaging.

Step 6: Input Your Information

Close the ‘Label Options’ window and type your information into the provided fields.

You can type directly onto the label template in Word, or you can copy and paste information from another document.

Step 7: Print Your Labels

Once your information is inputted, load your sheet of Avery labels into your printer and click the ‘Print’ button.

Make sure you load the labels correctly into your printer. Many labels are designed to be fed into the printer a certain way, so check the instructions on the label packaging.

After completing these steps, your labels should print out perfectly aligned and ready to use. You can stick them on envelopes, folders, or anything else you need to label.

Tips: How to Print Avery Labels in Word

  • Always check the product number on your Avery labels to ensure you select the correct template in Word.
  • Use the ‘Preview’ option before printing to make sure your labels look the way you want them to.
  • Make sure your printer is set to the correct paper type, such as ‘Labels’ or ‘Heavyweight,’ to ensure proper printing.
  • If your labels aren’t printing correctly, try cleaning your printer’s paper feed to avoid any jams or misalignments.
  • Save your label document in Word so you can easily reprint or modify the labels in the future.

Frequently Asked Questions

What if my Avery labels aren’t listed in Word?

If your specific Avery label product number isn’t listed, you can download templates from Avery’s website and open them in Word.

Can I print different information on each label?

Yes, you can input different information on each label by clicking on the individual label spaces in the Word template.

How do I prevent my labels from smearing?

Make sure you use a printer that is appropriate for label printing, and give the ink a little time to dry before handling the labels.

Can I use these steps for other label brands?

While these steps are specific for Avery labels, you can use a similar process for other label brands by selecting their templates or product numbers.

What do I do if my labels aren’t aligning properly when printed?

Check that you’ve loaded the label sheet correctly into your printer and that you’ve selected the right product number. You can also adjust the printer settings for alignment.


  1. Open Microsoft Word.
  2. Click on ‘Mailings.’
  3. Select ‘Labels.’
  4. Choose ‘Options.’
  5. Select Avery Label Product.
  6. Input Your Information.
  7. Print Your Labels.


Printing Avery labels in Word doesn’t have to be a daunting task. With the right steps and a bit of preparation, anyone can create professional-looking labels from the comfort of their own home or office. Remember to double-check your product number, preview your labels before printing, and ensure your printer is label-ready. If you follow the guidance provided, you’ll be printing Avery labels in Word like a pro in no time. Now, go ahead and give it a try – what will you label first?