How to Make a Text Box in Excel: A Step-by-Step Guide


Michael Collins

Creating a text box in Excel might sound like a task for tech wizards, but guess what? It’s a piece of cake! In just a few clicks, you can add a text box to your Excel worksheet to highlight important information or add notes and comments.

Step by Step Tutorial: How to Make a Text Box in Excel

Adding a text box to your Excel worksheet can really make your data pop. It’s perfect for adding titles, instructions, or important notes right next to your data. Here’s how to do it.

Step 1: Open Excel and select your worksheet

Open Excel and navigate to the worksheet where you want to insert the text box.

When you open Excel, make sure you’re on the worksheet where you want your text box to appear. You can switch between worksheets by clicking on the tabs at the bottom of the Excel window.

Step 2: Go to the ‘Insert’ tab

Click on the ‘Insert’ tab in the Excel ribbon at the top of the screen.

The ‘Insert’ tab is where you’ll find all sorts of things you can add to your worksheet, like charts, pictures, and of course, text boxes!

Step 3: Click on ‘Text Box’

In the ‘Insert’ tab, click on the ‘Text Box’ button.

You’ll see your cursor change to a crosshair, which means you’re ready to draw your text box.

Step 4: Draw your text box

Click and drag your mouse to draw the text box on your worksheet.

Don’t worry if it’s not perfect the first time—you can always resize and move your text box later.

Step 5: Type your text

Click inside the text box and start typing whatever you want to display.

You can format your text however you like—change the font size, color, or style using the options in the ‘Home’ tab.

After completing these steps, you’ll have a shiny new text box in your Excel worksheet. You can move it around or resize it by clicking and dragging the edges or corners.

Tips: Making a Text Box in Excel

  • You can add shapes and arrows to your text box to make it stand out even more.
  • If you need to move your text box, just click and drag it to a new location.
  • Adjusting the text box size is as easy as clicking and dragging the corner handles.
  • Right-click on the text box for more options like formatting and ordering (bringing it forward or sending it back).
  • Don’t forget you can copy and paste your text box if you need the same format elsewhere in your worksheet.

Frequently Asked Questions

How do I delete a text box in Excel?

Click on the text box you want to delete and press the ‘Delete’ key on your keyboard.

Can I link data from a cell to a text box?

Yes, you can link cell data to your text box by using a formula within the text box.

Can I change the color of my text box?

Absolutely! Right-click on the text box, select ‘Format Shape,’ and choose your desired color.

How do I rotate my text box?

Select the text box, and you’ll see a rotation handle at the top. Click and drag to rotate.

Is it possible to add a border to my text box?

Yes, right-click on the text box, select ‘Format Shape,’ and choose the border style you like.


  1. Open Excel and select your worksheet
  2. Click on the ‘Insert’ tab
  3. Select ‘Text Box’
  4. Draw your text box
  5. Type in your text


And there you have it, folks! Making a text box in Excel is really that simple. With just a few steps, you can enhance your worksheets and make them more user-friendly and visually appealing. Whether you’re adding instructions, notes, or simply highlighting important data, text boxes are a versatile tool that can help you communicate more effectively within your spreadsheets.

Remember, the key is to practice. The more you use text boxes, the more comfortable you’ll become with adjusting their size, changing fonts, and even linking them to data within your Excel workbook. And if you need to jazz up your text boxes, don’t hesitate to play around with colors, borders, and shapes to make them stand out.

Now that you’re equipped with this new skill, go ahead and give it a try! Excel is a powerful tool, and you’re now one step closer to mastering it. Happy text boxing!