How to Download a Google Sheet as an Excel File: Step-by-Step Guide


Michael Collins

Downloading a Google Sheet as an Excel file is a useful skill to have, especially when you need to work offline or share files with others who prefer Excel. The process is simple and only takes a few clicks. Let’s dive in and get those sheets converted!

Step by Step Tutorial: How to Download a Google Sheet as an Excel File

Before we start, it’s helpful to know why you’d want to download a Google Sheet as an Excel file. Perhaps you need to use advanced Excel features not available in Google Sheets, or you’re collaborating with someone who doesn’t use Google. Either way, these steps will help you get there.

Step 1: Open Your Google Sheet

Open the Google Sheet you want to download.

Once you have your Google Sheet open, make sure that it’s the final version you want to download. Double-check that all your data is correct and that you’re happy with the formatting.

Step 2: Go to ‘File’ Menu

Click on the ‘File’ menu in the top left corner of your screen.

The ‘File’ menu is where all the magic happens. From here, you can do a variety of things, but we’re focusing on downloading your sheet today.

Step 3: Select ‘Download’

Hover over ‘Download’, which will bring up a list of different file formats you can download your sheet as.

There are several file formats available, but for our purposes, we’re looking for the Excel format, which is usually listed as ‘.xlsx’.

Step 4: Click on ‘Microsoft Excel (.xlsx)’

Select ‘Microsoft Excel (.xlsx)’ from the list of formats.

After you click this, your computer will begin to download the file. Depending on your browser settings, you may be asked where you want to save the file, or it might automatically download to your Downloads folder.

Once you’ve completed these steps, you’ll have an Excel version of your Google Sheet saved to your computer. You can now open it in Microsoft Excel or any other program that supports this file format.

Tips: How to Download a Google Sheet as an Excel File

  • Make sure you’re logged into the correct Google account that has access to the sheet.
  • Double-check that your sheet is complete and all changes are saved before downloading.
  • If you have multiple sheets within one Google Sheet file, each sheet will be downloaded as a separate tab in Excel.
  • Remember that some Google Sheets features may not be supported in Excel, and vice versa.
  • If you encounter any issues opening the file in Excel, try updating your Excel software to the latest version.

Frequently Asked Questions

What happens if my Google Sheet has formulas?

Formulas from Google Sheets will typically transfer over to Excel, but there may be some discrepancies due to differences in how the two programs handle formulas. It’s a good idea to double-check the formulas once you’ve opened the file in Excel.

Can I download a Google Sheet as an Excel file on my mobile device?

Yes, you can download a Google Sheet as an Excel file on mobile. The process is similar, but you’ll need to use the Google Sheets app and may have slightly different menu options.

Will comments and notes from Google Sheets transfer to Excel?

Comments will transfer over, but they might appear differently in Excel. Notes may not transfer, so you might want to double-check this after downloading.

Can I download a Google Sheet as an Excel file without a Google account?

No, you’ll need access to the Google Sheet, which typically requires a Google account.

What if I want to convert multiple Google Sheets into one Excel file?

If you have multiple sheets within a single Google Sheet file, they will download as separate tabs in one Excel file. If they’re separate Google Sheet files, you’ll need to download them individually and then combine them in Excel.


  1. Open Your Google Sheet
  2. Go to ‘File’ Menu
  3. Select ‘Download’
  4. Click on ‘Microsoft Excel (.xlsx)’


So there you have it, a straightforward guide on how to download a Google Sheet as an Excel file. Whether you’re preparing for a presentation, going offline, or need to use specific Excel features, having the capability to switch between these two powerhouse platforms can streamline your workflow significantly. Remember to check your downloaded file for any formatting issues or discrepancies in formulas, and make the necessary adjustments in Excel.

Overall, the ability to download Google Sheets as Excel files is just another example of how versatile and user-friendly Google’s suite of tools can be. With just a few clicks, you’re able to transition between different software environments, making collaboration and file sharing that much easier.

If you find yourself frequently converting Google Sheets to Excel, consider exploring more about how the two platforms differ and what unique advantages each one offers. There’s a whole world of data manipulation and analysis waiting for you, and becoming proficient in both Google Sheets and Excel can only enhance your skill set.

Happy converting, and may your data always be well-organized and insightful!