How to Double Space in Word Documents: A Step-by-Step Guide


Michael Collins

Doubling the space in Word documents is a breeze. All you need to do is click on the ‘Line and Paragraph Spacing’ icon, select ‘2.0’, and voilà! Your document is now double-spaced. This quick overview should get you started, but keep reading for a more detailed guide.

Step by Step Tutorial on How to Double Space in Word Documents

Before we dive into the specifics, it’s important to know why you might want to double-space a document. Double spacing is often used in academic writing to make it easier for teachers to read and mark up papers. It also gives the text a cleaner, more organized look. Now, let’s get those spaces doubled!

Step 1: Open your Word document

Open the Word document you want to double space. This can be a new document or one you’re already working on.

When you open your document, make sure you’re on the ‘Home’ tab. This is where you’ll find the formatting options you need.

Step 2: Highlight the text you want to double space

Click and drag your mouse over the text you want to double space. If you want to double space the entire document, press Ctrl+A (Cmd+A for Mac users) to select all the text.

Remember, if you only want to double space a particular section, only highlight that specific part of the text.

Step 3: Click on the ‘Line and Paragraph Spacing’ icon

Look for the ‘Line and Paragraph Spacing’ icon in the ‘Paragraph’ group of the ‘Home’ tab. It looks like a few horizontal lines with arrows pointing up and down.

Clicking this icon will display a dropdown menu with spacing options. Be careful not to click on the options just yet!

Step 4: Select ‘2.0’

From the dropdown menu, select ‘2.0’. This option will double space the lines of the text you’ve highlighted.

You might notice other numbers like ‘1.0’ or ‘1.5’. These are for single and 1.5 spacing, respectively. Make sure to select ‘2.0’ for double spacing.

After completing these steps, your selected text will be double-spaced. This means there will be a full blank line between each line of text, which makes for easier reading and note-taking.

Tips for Double Spacing in Word Documents

  • If you’re using Word 2007 or later, you can also double space your document by going to the ‘Design’ tab and selecting ‘Paragraph Spacing’.
  • To quickly double space your entire document, use the shortcut Ctrl+2 (Cmd+2 for Mac).
  • If you’re working with a document that has different spacing needs in different sections, you can repeat the steps for each section separately.
  • Be aware that double spacing might increase the number of pages in your document – important if you’re trying to stay within a page limit.
  • If you need to go back to single spacing, you can follow the same steps but choose ‘1.0’ instead of ‘2.0’.

Frequently Asked Questions

Can I set the default spacing for all new documents to double space?

Yes, you can set double spacing as the default for all new documents. To do this, open a new document, set it to double space using the steps above, then click ‘Set As Default’ in the ‘Line and Paragraph Spacing’ dropdown menu.

Does double spacing apply to footnotes and endnotes?

No, double spacing in the body of your document does not automatically double space your footnotes and endnotes. You’ll need to format those separately.

Will double spacing affect my document’s formatting?

Double spacing can affect the layout of your document, as it increases the space between lines. Be sure to check your document’s pagination and layout after double spacing.

Can I double space tables in Word?

Yes, you can double space within tables. Highlight the text in the table and follow the same steps to double space.

What if I only want to double space part of my document?

If you only want to double space a section of your document, simply highlight that portion of text and follow the steps. The rest of your document will remain untouched.


  1. Open your Word document.
  2. Highlight the text you want to double space.
  3. Click on the ‘Line and Paragraph Spacing’ icon.
  4. Select ‘2.0’.


Knowing how to double space in Word documents is an essential skill for anyone who writes. Whether you’re working on an essay, a report, or just want to give your document a clean, professional look, double spacing can make a world of difference. It’s straightforward, takes only a few clicks, and can be adjusted for specific parts of your document or applied to the whole thing. Plus, it’s an expectation in many academic and professional settings.

If you find yourself stuck or if the steps above don’t seem to work, don’t panic. Word has a wealth of help resources and a strong user community that can help you troubleshoot. Remember to save your document before and after you make formatting changes, just in case.

With this guide, you’re now ready to tackle any double spacing needs in your Word documents. Happy writing, and remember, the space between the lines can be just as important as the words themselves!