How to Concatenate Text in Excel: A Step-by-Step Guide


Michael Collins

Merging text in Excel is a breeze once you get the hang of it. Excel provides a few different methods to concatenate, or combine, text from multiple cells into one. The two most popular ways to do this are by using the CONCATENATE function or the ampersand (&) operator. By following a few simple steps, you can easily join text from different cells to create a single string of text.

Step by Step Tutorial on How to Concatenate Text in Excel

Before getting started, let’s understand what we’ll be doing in the following steps. Concatenating text in Excel means combining the contents of two or more cells into one. This can be particularly useful when you need to combine data like first names and last names, or addresses that are spread across different columns.

Step 1: Select the cell where you want the combined text to appear.

Choose an empty cell where you’ll want the final, concatenated text to be displayed. This is where the result of your combination will show up.

Step 2: Type the CONCATENATE function or the ampersand (&) operator.

To combine text, you can either use the CONCATENATE function like this: =CONCATENATE(A1, " ", B1), which will combine the text from cell A1 and B1 with a space in between. Alternatively, you can use the ampersand (&) operator like this: =A1 & " " & B1, which will do the same thing.

Step 3: Enter the cell references and any additional text.

You’ll need to specify which cells you want to combine. If you’re using the CONCATENATE function, you can add as many cells as you need, separated by commas. If you’re using the ampersand (&), you’ll need to use the operator between each cell reference.

Step 4: Press Enter to complete the formula.

Once you’ve entered your formula, hit Enter. The combined text will now appear in the cell you selected in Step 1.

After completing these steps, the cells you’ve chosen will be merged into one, displaying the combined text in the cell you selected. If you need to make any changes, you can simply edit the formula in the formula bar.

Tips for Concatenating Text in Excel

  • You can combine text with numbers, dates, and other formulas within Excel.
  • If you need to include spaces or special characters between combined text, include them in quotation marks within your formula.
  • Remember to use commas to separate elements in the CONCATENATE function.
  • If you’re combining a long list of cells, the CONCATENATE function might be easier to use than multiple ampersands.
  • Always double-check your cell references to make sure you’re combining the correct data.

Frequently Asked Questions

What is the difference between CONCATENATE and CONCAT?

CONCAT is a newer function introduced by Excel that works similarly to CONCATENATE but with a couple of improvements. CONCAT allows for a range of cells to be combined, not just individual cell references.

Can I concatenate numbers and dates as well as text?

Yes, Excel allows you to combine text with numbers, dates, and even other formulas. Just remember that numbers and dates will be treated as text in the final concatenated result.

Is there a limit to how much text I can combine in Excel?

There is a limit of 32,767 characters for a single cell in Excel. As long as your combined text is under this limit, you should be fine.

Can I concatenate text across different worksheets?

Yes, you can concatenate text from cells in different worksheets. You’ll just need to include the worksheet name in your cell reference, like this: =CONCATENATE(Sheet1!A1, Sheet2!B1).

What if I need to include a line break in my combined text?

If you need to include a line break within your concatenated text, you can use the CHAR function to insert a line break with the code CHAR(10).


  1. Select the destination cell for the combined text.
  2. Type the CONCATENATE function or use the ampersand (&) operator.
  3. Enter the cell references and any additional text needed.
  4. Press Enter to complete the formula.


Concatenating text in Excel is a powerful skill that can save you a lot of time and effort when working with data. Whether you’re merging names, addresses, or any other type of information, understanding how to concatenate text will streamline your workflow and make your data more presentable. Remember, practice makes perfect, so don’t hesitate to play around with the CONCATENATE function or the ampersand operator to see what works best for your needs. With the tips and frequently asked questions covered, you’re now well-equipped to tackle any text concatenation tasks that come your way. Happy Excel-ing!