How to check word count on Powerpoint: A Step-by-Step Guide


Michael Collins

Need to know how many words are in your Powerpoint presentation? It’s easier than you might think! Just a few clicks and you’ll have all the information you need. Whether you’re trying to meet a word count requirement or just curious, follow these simple steps and you’ll have your answer in no time.

Step by Step Tutorial: Checking Word Count on Powerpoint

Before we start counting words, let’s understand why this could be important. Maybe you have a maximum word count for a presentation or you need to ensure your content isn’t too wordy for your audience. Following these steps will give you a clear idea of your word count.

Step 1: Open your Powerpoint Presentation

Open the Powerpoint presentation you want to check the word count for. It’s important that you have the presentation open so the software can analyze all the text you’ve included in your slides.

Once your presentation is open, you’re ready to move on to the step where all the magic happens.

Step 2: Go to the ‘File’ menu

Click on the ‘File’ tab in the upper-left corner of Powerpoint. This will take you to the backstage view of your presentation, where you can access a variety of behind-the-scenes options, including information about your file.

The ‘File’ menu is where Powerpoint keeps all the nitty-gritty details about your presentation.

Step 3: Click on ‘Info’

In the ‘File’ menu, select ‘Info’ from the list of options on the left-hand side. ‘Info’ is where you’ll find specifics about your presentation, such as permissions, compatibility, and, you guessed it, word count.

Think of ‘Info’ as the control center for your Powerpoint file.

Step 4: Look for the ‘Show All Properties’ link

On the right side, where the properties of your presentation are displayed, find and click on ‘Show All Properties’ at the bottom. This expands the section to show additional information about your presentation, including the total number of words it contains.

‘Show All Properties’ is like a treasure chest of information about your Powerpoint presentation.

Step 5: Find the word count

After clicking ‘Show All Properties,’ look for the word count listed among the other properties. This will give you the total number of words across all your slides, including notes.

And there you have it, the total word count for your Powerpoint presentation is now at your fingertips!

When you complete these steps, you’ll have a clear understanding of how word-heavy your presentation is. This can help you edit and refine your content to better suit your audience and objectives.

Tips for Checking Word Count on Powerpoint

  • Remember to save your presentation before checking the word count to ensure it’s up to date.
  • If you’re presenting and need to adhere to a time limit, use the word count as a guide to estimate how long your presentation will take.
  • Be aware that the word count includes all text on the slides and in the notes section, so if you have detailed notes, this may inflate your word count.
  • If you need a word count per slide, you’ll have to count the words on each slide manually as Powerpoint doesn’t currently offer this feature.
  • Use the word count to help balance the amount of text on your slides, aiming for a good mix of visuals and text to keep your audience engaged.

Frequently Asked Questions

Does Powerpoint count words in text boxes and shapes?

Yes, Powerpoint counts all the words in text boxes, shapes, and even words in SmartArt graphics as part of the total word count.

Can I check the word count for a specific section of my presentation?

Unfortunately, Powerpoint doesn’t allow you to check the word count for specific sections or slides; it only provides a total word count for the entire presentation.

Does the word count include words in tables?

Yes, any text that is in a table in your Powerpoint presentation will be included in the total word count.

Will the word count update automatically if I make changes to my presentation?

Yes, the word count will update automatically as you add or delete text from your presentation. However, it’s a good idea to save your presentation after making changes to ensure the word count is accurate.

Are words in the comments section included in the word count?

No, words that are part of comments on the slides are not included in the total word count.


  1. Open your Powerpoint presentation.
  2. Click on the ‘File’ menu.
  3. Select ‘Info’.
  4. Click on ‘Show All Properties’.
  5. Find the word count listed among the other properties.


Checking the word count on Powerpoint is a quick and easy task that can help you stay within presentation limits and ensure your content is concise and to the point. By following the straightforward steps outlined above, you can get a handle on your word count in no time. Remember, the word count feature is there to assist you in creating a balanced and audience-friendly presentation. Use it wisely to enhance the effectiveness of your communication. Remember, whether you’re a student, a business professional, or just someone looking to improve their presentation skills, knowing how to check word count on Powerpoint is a valuable skill to add to your toolbox. So go ahead, give it a try, and take one more step towards mastering the art of the perfect presentation!