How to Change the Font Color in Outlook: A Step-by-Step Guide


Michael Collins

Changing the font color in Outlook is a simple process that can add a personalized touch to your emails. With just a few clicks, you can select from a variety of colors to make your text stand out and convey the right tone.

Step by Step Tutorial: Changing Font Color in Outlook

Before you start, make sure you have Outlook open and are either composing a new email or replying to an existing one. The following steps will guide you through changing the font color.

Step 1: Select the Text

Highlight the text you want to change the color of.

Once you have your text highlighted, you’re ready to move on to the next step. Remember, you can select as little or as much text as you’d like to change the color of.

Step 2: Click on the Font Color Icon

Look for the "A" icon with a colored line beneath it in the formatting toolbar.

This icon represents the font color option. If you hover over it, you should see a tooltip that says "Font Color."

Step 3: Choose a Color

Click on the icon and select the color you want to apply from the dropdown menu.

You’ll see a range of colors to choose from, including theme colors and standard colors. If you want more options, click "More Colors" for an even wider selection.

After completing these steps, your selected text will now display in the new color you’ve chosen. This change will be visible to anyone who receives your email.

Tips for Changing Font Color in Outlook

  • Experiment with different colors to find the one that best fits your message’s tone.
  • Use contrasting colors to make important information stand out.
  • Remember that some colors may be hard to read, so consider the readability before finalizing your choice.
  • Save frequently used colors as a custom color for easy access in future emails.
  • Keep in mind that recipients with visual impairments might use screen readers, so ensure your text is still accessible.

Frequently Asked Questions

Can I change the font color for the entire email?

Yes, you can. Simply select all the text in the email (Ctrl + A) and then follow the steps to change the font color.

Will changing the font color affect the email’s formatting when the recipient views it?

The font color should remain consistent across different email clients, but there is always a chance that the recipient’s settings could override your formatting.

Is it possible to set a default font color for all my emails?

Yes, you can set a default font color by going to Outlook’s settings and adjusting the default font options.

Can I use custom colors that aren’t listed in the dropdown menu?

Yes, select "More Colors" to access additional color options, or create your own custom color.

If I change my mind, how can I revert to the original font color?

Simply reselect the text and choose the original color from the font color menu, or press Ctrl + Z to undo the change.


  1. Select the text you want to change the color of.
  2. Click on the "A" font color icon in the formatting toolbar.
  3. Choose your desired color from the dropdown menu.


Changing the font color in Outlook is a straightforward process that can make your emails more visually appealing and highlight important information. Whether you’re looking to emphasize a specific point or just want to add a personal touch, adjusting the font color can make a big difference. Remember to consider the readability and accessibility of your color choices, and don’t be afraid to experiment until you find the perfect hue. With a little practice, you’ll be customizing your emails like a pro in no time.