How to Add Page Numbers in Powerpoint: A Step-by-Step Guide


Michael Collins

Adding page numbers to your PowerPoint presentation can be a helpful way to keep your audience on track and make it easier for them to follow along. Luckily, it’s a simple process that can be done in just a few steps. By the end of this article, you’ll know exactly how to add page numbers to your PowerPoint slides.

Step by Step Tutorial: Adding Page Numbers in Powerpoint

Before we dive into the steps, it’s important to know that adding page numbers to your PowerPoint presentation can help you and your audience keep track of where you are in the presentation. It also makes it look more professional and organized.

Step 1: Open the PowerPoint Presentation

Open the PowerPoint presentation where you want to add page numbers.

Once you have your PowerPoint presentation open, you’re ready to start adding page numbers.

Step 2: Go to the Insert Tab

Click on the ‘Insert’ tab in the PowerPoint toolbar.

The Insert tab is where you’ll find all the options for adding things like text boxes, images, and in this case, page numbers.

Step 3: Click on ‘Header & Footer’

In the ‘Text’ group, click on ‘Header & Footer’.

The ‘Header & Footer’ button will open up a new window where you can add page numbers, as well as other information like the date and time or a footer.

Step 4: Check the ‘Slide Number’ Box

In the ‘Header and Footer’ dialog box, check the box next to ‘Slide number’.

By checking this box, you’re telling PowerPoint that you want to add page numbers to your slides.

Step 5: Apply to All

Click on ‘Apply to All’ to add page numbers to every slide in your presentation.

And just like that, you’ve added page numbers to your PowerPoint presentation! Now, each slide will have a page number in the same spot, keeping your presentation consistent and easy to follow.

After completing these steps, page numbers will appear on each slide of your PowerPoint presentation. You can now move on to other aspects of your presentation, knowing that your audience will be able to easily keep track of where they are.

Tips for Adding Page Numbers in Powerpoint

  • Make sure to double-check that the page numbers are in the correct position on each slide before presenting.
  • If you have a title slide, you may want to skip adding a page number to it for a cleaner look.
  • Consider the color and size of your page numbers to ensure that they are visible but not distracting from the content of your slides.
  • If you have slides that are meant to be printed, make sure the page numbers will not be cut off in the printing process.
  • Remember that you can always remove or adjust the page numbers later if needed.

Frequently Asked Questions

How do I add page numbers to just one slide?

To add a page number to just one slide, follow the same steps but instead of clicking ‘Apply to All’, click ‘Apply’. This will add the page number only to the currently selected slide.

Can I change the position of the page numbers on the slides?

Yes, you can change the position of the page numbers by going to the ‘Master View’ and moving the page number box to your desired location.

Can I format the page numbers to match my presentation’s theme?

Absolutely! Once you’ve added page numbers, you can format them like any other text in PowerPoint, changing the font, size, color, and more to match your presentation’s theme.

Will the page numbers show up when I convert my presentation to a PDF?

Yes, if you have added page numbers in PowerPoint, they will show up when you convert your presentation to a PDF.

What if I don’t want page numbers on certain slides?

You can remove page numbers from specific slides by selecting those slides and unchecking the ‘Slide number’ box in the ‘Header and Footer’ dialog box, then clicking ‘Apply’.


  1. Open the PowerPoint presentation.
  2. Click on the ‘Insert’ tab.
  3. Select ‘Header & Footer’.
  4. Check the ‘Slide number’ box.
  5. Click ‘Apply to All’.


Adding page numbers in PowerPoint is a breeze once you know how. With just a few clicks, you can give your presentation a more polished and professional look, helping your audience follow along with ease. Whether you’re presenting to a small group or a large conference, those little numbers at the bottom of each slide can make a big difference. So go ahead, give it a try – your audience will thank you for it. And who knows, you might just find that it helps you keep track of things too! After all, even the most experienced presenters can lose their place from time to time. Now that you’ve mastered this skill, why not explore other PowerPoint features to take your presentations to the next level?