How to Add Another User on Mac: A Step-by-Step Guide


Michael Collins

Adding another user to your Mac is a great way to keep your personal files, settings, and applications separate from others who might use the same computer. It’s a simple process that involves creating a new user account through the System Preferences. After a few clicks and some basic information, you’ll be all set with a new user profile.

Step by Step Tutorial on How to Add Another User on Mac

Before we dive into the steps, it’s essential to understand that adding a new user on your Mac allows that person to have their own login, settings, and files. It’s perfect for families, roommates, or when you have guests who need to use your computer. Let’s get started.

Step 1: Open System Preferences

Click on the Apple menu in the top-left corner of the screen and select ‘System Preferences.’

When you open System Preferences, you’ll see a variety of icons that control different aspects of your Mac. This is where you can personalize your computer to your liking.

Step 2: Select ‘Users & Groups’

Click on the ‘Users & Groups’ icon, which is usually located towards the bottom of the System Preferences window.

In the ‘Users & Groups’ section, you’ll be able to see all the current users on the Mac. You’ll also notice options for login items and password changes.

Step 3: Click the Lock Icon

Before making changes, click the lock icon in the bottom left corner of the window to unlock it and enter your administrator password.

This step is crucial for security purposes. It ensures that only authorized users can make changes to the user accounts.

Step 4: Press the ‘+’ Button

After unlocking, press the ‘+’ button below the list of users to add a new user account.

You’ll then be prompted to fill in the new user’s details, such as name, account name, and password.

Step 5: Choose the New User’s Account Type

Select the type of account you want to create from the dropdown menu—options include Administrator, Standard, Managed with Parental Controls, or Sharing Only.

Each account type has different levels of access and permissions. Choose the one that best suits the needs of the new user.

Step 6: Fill in the New User’s Details

Enter the new user’s full name, account name, password, and password hint. Then, click ‘Create User.’

The account name is what they’ll use to log in, while the full name is more for identification purposes within the system.

Step 7: Customize the New User’s Settings (Optional)

Once the account is created, you can click on the new user and customize settings, like enabling parental controls or setting a time limit for computer use.

This step is optional but can be helpful if you’re setting up an account for a child or someone who needs restricted access.

After you’ve completed these steps, the new user will be able to log in to the Mac with their own unique profile, settings, and files. Remember to log out of your profile before letting the new user log in for the first time.

Tips for Adding Another User on Mac

  • Ensure you have administrator privileges before attempting to add a new user.
  • Consider the account type carefully based on the level of access you want the new user to have.
  • Keep the password strong and secure to protect the new user’s account.
  • Remember that the account name cannot be changed once the account is created.
  • If adding a user for a child, make sure to set up parental controls to keep them safe online.

Frequently Asked Questions

What if I forget the administrator password?

If you’ve forgotten the administrator password, you’ll need to reset it. You can do this by restarting your Mac in Recovery Mode and using the ‘Reset Password’ utility.

Can I delete a user account if I no longer need it?

Yes, you can delete a user account by going back into ‘Users & Groups,’ selecting the account, and pressing the ‘-‘ button. Be aware that this will delete all the user’s data.

How many users can I add to my Mac?

There is no specific limit to the number of users you can add to your Mac. However, keep in mind that more users will require more storage space.

Can a new user install applications on the Mac?

This depends on the account type. Administrators can install applications, but Standard or Managed users may need permission.

Can I set up a guest user on my Mac?

Yes, you can enable a Guest User account from the ‘Users & Groups’ preferences, which allows someone to use your Mac without accessing your personal files.


  1. Open System Preferences.
  2. Select ‘Users & Groups.’
  3. Click the lock icon and enter the admin password.
  4. Press the ‘+’ button.
  5. Choose the new user’s account type.
  6. Fill in the new user’s details.
  7. Customize settings (optional).


Adding another user on Mac is a straightforward process that can greatly benefit multi-user households or workplaces. It’s a way to ensure privacy, maintain separate workflows, and even apply parental controls when necessary. Always remember to keep security in mind by setting strong passwords and determining the correct level of access each user should have. With this guide, you’re now equipped to add new users with ease and confidence. Happy computing, and here’s to a more organized and personalized experience with your Mac!